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CLYDE MARITIME CENTRE LTD
TERMS & CONDITIONS FOR THE HIRE OF: THE TALL SHIP AT RIVERSIDE
The S.V Glenlee aka The Tall Ship at Riverside is owned by the Clyde Maritime Trust and operated by the Clyde Maritime Centre Ltd. The Client’s hire relates to The Tall Ship at Riverside and not the surrounding quayside, the Riverside Museum, its paved areas or car park that may be in use by other parties in contract with Glasgow Life. The Clyde Maritime Centre Ltd will be responsible for ensuring the provision of a safe environment suitable for the Client’s Guests, which our Duty Manager will oversee. Encore Creative Catering supply function catering to The Tall Ship at Riverside. We ask that you agree to these Terms & Conditions as relevant to your booking.
“Client” means the person(s) or company to whom The Tall Ship is being hired out and provided to.
“Company” means Clyde Maritime Centre Ltd and any serves supplied or organised by them. “Guests” means the people whom the Client invites to attend the Function. “Function” means an event to be held for the Client, booked on a specific date(s).
Venue Hire Fee and the use of facilities
1.1 Payment of Venue Hire Fees
The Company reserves the right to ask for payment of 25% of the Venue Hire Fee in order to confirm a Function. The Company will notify the Client of the amount due together with any deposit due for Food & Beverage/ other services, payment is due within 2 weeks of invoice. Full payment must be received 4 weeks prior to the Function in order for the Function to take place unless prior agreement is made in the booking contract.
In the event that the Client cancels the Function entirely or in part the deposit will not be refunded and in addition:
The full Venue Hire Fee if notice of cancellation is received by the Company less than 7 days prior to the commencement of the Function;
50% of the full Venue Hire Fee if notice of cancellation is received by the Company between 14 days and 7 days prior to the commencement of the Function;
30% of the full Venue Hire Fee if notice of cancellation is received by the Company between 28 days and 14 days prior to the commencement of the Function;
There is no fee to be paid if notice of cancellation is received by the Company more than 28 days prior to the commencement of the Function.
1.3 Conduct of Guests
The Client shall be responsible for the orderly conduct of the Function and shall ensure that nothing shall be done which may constitute a breach of the law or in any way cause a nuisance or be an infringement of or occasion or render possible forfeiture or endorsement of any licence for the sale of alcohol or for music and dancing. Failure to do so shall entitle the Company to require the offending individual(s) to leave the Function and shall constitute a breach of these Terms and Conditions.
The Client will be responsible for any damage to the property of the Company caused by the Client or the Client’s Guests during the Function. Costs for any damage sustained to the Company’s property will be billed directly to the Client. Likewise, should the Client or their Guests leave the property of the Company in a state which warrants an exceptional level of cleaning to be carried out, the costs for this will also be billed directly to the client.
The Company will not accept any responsibility or liability whatsoever for loss or damage to any property belonging to the Client, its agent or their Guests.
1.5 Health and Safety
Given the unique nature of the venue, smoking is restricted to designated smoking areas only.
The Company is responsible for ensuring the evacuation of the Guests and personnel in the event of a fire or other emergency. People with disabilities are very welcome on board, but it would be helpful if the number of disabled persons attending the Client’s Function is notified to the Company beforehand.
All decorations, equipment, stands or displays shall be subject to the approval of the Company before being fitted up and shall be removed immediately after the hire, all at the Client’s cost. When the Company has been asked to provide additional items, a charge will be levied for supply of the item.
Any electrical or mechanical equipment supplied by the Client or its agent must comply with Health and Safety Regulations, and under no circumstances is the Client or its agent to interfere with mechanical or electrical services. The Company should be consulted regarding any such electrical or mechanical equipment supplied by the Client, and the Company reserves the right to require removal or disconnection of any equipment.
The Client shall indemnify the Company and its directors and employees against all charges, claims, liabilities, proceedings, demands, fines, fees, costs or expenses to a minimum of £5,000,000 (to include legal expenses on a solicitor and own client basis) including but not limited to, loss of goodwill, loss of profit and loss of opportunity suffered by the Company directly or indirectly as a result of any breach of these Terms and Conditions of Trading and/or the negligence or wilful default of the Client or any of its Guests.
The provision of catering facilities
2.1 Confirmation by the client
Any Booking is provisional until the Company receives a signed copy of these Terms and Conditions from the Client, written confirmation of the booking from the Client and the deposit requested. Before receiving such signed items, the Company may consider bookings for the same facilities but will give the Client who made the provisional booking first option to confirm their booking. The confirmation must include details of:
The name of the person(s) accepting responsibility for the booking and payment
The type of event or function
The provisional number of guests
The date(s) of the event
Method of payment
A non refundable deposit of 25% of the estimated account
4 weeks prior to the event the balance of the estimated account is payable.
Provisional numbers will be asked for at the time of booking
At not less than 21 working days prior to arrival, the Company will seek from the Client final details of timings, menus, and any special instructions
At not less than 7 working days prior to the event, the Company will from the Client definitive final numbers.
2.3 Cancellation and Amendment
Should the Client have to cancel the booking, the deposit is non refundable.
If a Client gives less than 7 days notice of a lesser number of guests attending than previously notified by the Client, the Company reserves the right to charge the Client the full cost per cover for each guest not attending.
2.4 Cancellation by the Company
The Function may be cancel under the following circumstances:
If the Tall Ship, or any part of it, is closed due to fire, alteration, decoration, by order of any public authority, or any other reason that could not be foreseen at the time of the booking. In such an event, the Company will refund any advance deposit with no further liability to the Client.
2.5 Prices and payment
The estimated minimum booking value is based on provisional prices which will be subject to variation and confirmation only once the final details of the event have been agreed. The Company reserves the right to pass on an estimated increase in costs over the period from booking to the event itself in line with inflation and will confirm final price a minimum of 7 working days prior to the event unless all final details are agreed beforehand.
Credit facilities are available to key accounts and credit references are required for all Clients requiring credit facilities, but this does not guarantee credit being granted for all or part of the event. Full balance would still be required immediately on completion of the event.
2.6 Outside Services
Prior consent from the Company must be received for any entertainment or services contracted by the Client and any display to be fixed.
Should the Client wish to employ the services of any outside contractor or entertainer other than those arranged by the Company then the Client must undertake to indemnify the Company against any claims made against them resulting from an act or default by the Client’s contractors or caused by equipment supplied by the Client. This indemnity is also to include cover under the Health and Safety at Work Act 1974. Outside contractors bringing in any electrical equipment must produce legitimate PAT test forms upon arrival at the venue. If these forms are not produced, the Company will refuse use of any such equipment. Any outside contractor must comply with the appropriate legislation including the Fire Precautions Act. Encore reserves the right to refuse access, without prejudice to any contractor.
The Encore Creative Catering name, logo and telephone number cannot be used in any advertising or publicity without the prior knowledge and approval of Encore.
Logos or photographs of The Tall Ship cannot be used in any advertising or publicity without the prior knowledge and approval of the Company.
Corkage; no wines or spirits, beers or foods may be brought into a venue by a client, guests or representatives for consumption or sale on the premises without the express prior consent of the Company and for which a charge will be made by.
The Client and his/her guests must vacate the Tall Ship by the agreed time. Additional charges per full hour of venue hire will be incurred should the venue remain open beyond the agreed hire period.
The Terms of the contract, except as otherwise agreed between the Company and the Client in writing, regulate the contract between both parties to the exclusion of any other terms and conditions including any issued by the client.
The Company may rescind its contract with the Client if it is prevented, hindered or delayed from performing any of its obligations under these Terms and Conditions by a Force Majeure Event.
These Terms and Conditions shall apply at all times and may only be revised or amended in writing providing written consent is given by an authorised representative of each of the parties.
These Terms and Conditions shall be governed in accordance with Scots Law and the Scottish courts shall have exclusive jurisdiction to determine any dispute that may arise out of, under, or in connection with these Terms and Conditions of Trading.
It is a term of letting that no goods and services can be bought or sold on the Tall Ship and no tickets may be sold at the door without prior agreement in the booking contract.
The nature of the Function should not deviate from what has been booked.
The Client will be supplied with a copy of the venues Risk Assessment. Please read over carefully.
We, the Client, accept the above Terms and Conditions of Trading as applies to our function at The Tall Ship.