Job Title: Office Administrator (Communications and Funding)
Responsible to: Development Director
Salary: £26,500
Hours of Work: Full-time
About the Tall Ship:
The Tall Ship is one of the city’s busiest, most vibrant visitor attractions, located in the heart of Glasgow at the Riverside Museum and River Clyde. Of the many hundreds of ships built in Glasgow’s shipyards, Glenlee is one of only four Clyde-built tall ships still afloat in the world today. We are an independent museum and venue committed to the preservation and interpretation of Glenlee and increasing awareness of Glasgow’s maritime history for the benefit of local people and visitors to Glasgow, and host to many beautiful weddings, corporate days and dinners as well as private and in-house events.
Regional Thistle Award Winners: Best Visitor Attraction, West of Scotland 2025
Job Summary:
The Office Administrator will provide essential administrative and organisational support to the team, ensuring the smooth day-to-day running of the office. By taking on routine administration and coordination tasks, this role will release senior staff capacity to focus on strategic planning, fundraising, and organisational development.
Key Tasks:
•Act as the first point of contact for enquiries by phone, email, and in person.
•Manage incoming and outgoing post, deliveries, and office supplies.
•Organise meetings, travel, and appointments
•Support internal staff and board meetings, minute-taking and administration.
•Process invoices and expenses using the organisation’s finance system (Xero).
•Maintain accurate records and filing systems, including HR and finance documentation.
•Support fundraising administration by assisting with funding reports and record-keeping.
•Provide general administrative support to departmental managers as required.
•Ensure effective internal communication by supporting staff and volunteers with day-to-day enquiries and circulating team news internally.
• Responsible for general upkeep and tidiness of workplace environment, including office, boardroom and staff areas, including preparation for meetings and ordering of supplies when required.
Person Specification
Essential
•Strong organisational and administrative skills.
•Excellent communication and interpersonal skills with the ability to handle information confidentially.
•Excellent written and verbal communication skills.
•Proficiency in Microsoft Office and experience with finance/admin systems (e.g. Xero).
•Ability to manage multiple tasks and priorities.
•Self-motivated, with initiative and attention to detail.
Desirable
•Experience working in a charity, heritage, or cultural organisation.
•Interest in fundraising and project support.
•Knowledge of good practice in accessibility, inclusivity, and sustainability.
•Experience using social media platforms.
To apply:
Please send a C.V. and covering letter outlining your suitability for the role to fiona.greer@thetallship.com
Closing date:
Friday 27 March 2026 at 5 pm. Interviews will take place on 9th and 10th April.